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Stop Entering That Data More Than Once!

Updated: Jun 12, 2018



Though every business utilizes data in distinct ways, there are a few things every business owner should keep in mind when overseeing the management, storage, and entry of company information into its various systems. For operations to run smoothly, it’s wise to ensure that data storage systems are efficient, dependable and user-friendly. In this article, we offer four suggestions that can help you to achieve these goals.


Unify Company Databases

When multiple types data storage software and hardware are used across a company, costs associated with inefficiency and user error increase greatly. Investing in systems that synchronize multiple data-generating sources (customer relationship management, payment processing, marketing activity, etc.) can have tremendous benefits to revenue growth and cost reduction.

When data is managed across multiple platforms, the same data could often be entered into the system repeatedly (typically across different departments), resulting in wasted time at best, and confusing discrepancies at worst. A centralized system in lieu of multiple programs can aid in maintaining clarity and usefulness of company data.


Backup, Backup, Backup

One of the most proactive choices you can make when implementing a new database is to implement procedures to backup all your information. It’s very common to accidentally delete an important record, file or forget to add specific notes regarding a client to their profile. Other frequent causes of data loss include mechanical damage to servers, viruses and unexpected accidents such as dropping a laptop.

Because accidents and errors cannot be completely avoided, taking extra precautions to protect your data is highly recommended. Good data management systems utilize automatic updates to the cloud, which basically ensure that no single mistake or oversight can cause irreparable damage to company databases.


Prioritize Proper Training

As with any software application, every individual using the program should have a clear understanding of how to navigate and utilize the system. Proper training is essential when introducing each new application or database, and will prove worthwhile for employees and company leaders alike.


Thankfully, most modern data software systems include special features to catch errors and oversights before they make it into the final product -- anyone familiar with Microsoft Excel’s AutoComplete or Word’s Spell Check features has used a rudimentary version of such features for themselves. However, because no system is error-proof, training is essential. The more knowledgeable your staff is about how an application works and why it is configured the way it is, the less likely they are to make mistakes.


Leverage Data Leaders

Every company should have the help of knowledgeable data experts who understand how to manage data and use it to spur smarter decision making and organization-wide increases in productivity. Though an in-house data scientist or data engineer can be an invaluable asset, there is also quite a bit of value in partnering with outside help. QBIX Analytics is proof of this: we have assisted numerous clients with their data strategies, and the results of these partnerships speak for themselves. Visit the newly revamped QBIX Analytics home page to learn more!

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